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SAP Policy

Academic and Financial Aid Satisfactory Academic Progress policies are the same. All students will be evaluated under the requirements below.

  1. Federal and state regulations require that a recipient of financial aid makes satisfactory academic progress towards a degree, diploma, or certificate to remain eligible for financial aid. These laws also require that the standards used must be based on cumulative measure and must include all periods of a student's enrollment, regardless of whether the student received financial aid. Federal Student Aid includes Federal Pell Grant, Federal Stafford Loan (Subsidized and Unsubsidized), and Federal Plus Loans.

  2. The academic record of all students will be monitored to ensure compliance with the requirements specified below. Failure to meet the following standards could result in financial aid suspension of eligibility for Federal Student Aid.

  3. Qualitative Measure: To meet satisfactory academic standards toward a certificate, students must attend full time and must maintain a minimum of 80% in each didactic and/or clinical course. Failure to obtain a minimum of 80% as a final grade at the end of each didactic and clinical course will result in dismissal from the program. The grading system is listed below. Grading System

    • A+   4.0     99 – 100%
    • A      3.9     96 – 98%
    • A-     3.7     94 – 95%
    • B+   3.3     92 – 93%
    • B     3.0     89 – 91%
    • B-    2.7     87 – 88%
    • C+   2.3     85 – 86%
    • C     2.0     82 – 84%
    • C-     1.7     80 – 81%
    • F     0       Below- 80%

  4. Quantitative Measure: To meet satisfactory academic standards, all students must attend full time and must complete the program within 150% of the program length. The length of the program is 24 months and the student must complete the program within 36 months of the beginning of the program. Note: If at any point it is determined that a student will not be able to finish the Radiologic Technology Program within the 150% time frame, financial aid eligibility will be suspended immediately. If suspension is the result of unusual circumstances, the student may appeal the decision.

  5. Students' Satisfactory Academic Progress will be reviewed at the end of each quarter (13 weeks). Students will be notified within 2 weeks (in person and a formal notice) if he/she does not make satisfactory academic progress.

  6. Students who fail to make satisfactory academic progress and are suspended from Academic/Financial Aid eligibility have the right to appeal based on unusual circumstances or extenuating circumstances such as: a) The death of a relative of the student b) An injury or illness of the student c) Other special circumstances

  7. Appeal Process: NOTE: If a student receives a final grade of less that 80% in a course, he/she will be dismissed from the program, and there is NO option for an appeal. *However, if a student is found to be ineligible for Federal Student Aid because satisfactory academic progress requirements were not met due to unusual circumstances, the student may appeal this decision to the school's Director of Financial Aid by stating – in writing—the reasons why the minimum requirements were not met and why financial aid should not be terminated. The Financial Aid Officer will review the appeal and determine whether suspending financial aid is justified. The student will be advised, in writing within 2 weeks, of the decision.

  8. Probation / Suspension of Financial Aid: If disciplinary action is taken, a student may be placed on probation or suspension of Federal Student Aid. Sanford Medical Center School of Radiologic Technology policies will be adhered to in all disciplinary actions.

  9. Regaining Eligibility: If a student is deemed ineligible from receiving Federal Student Aid for failure to maintain satisfactory progress and has appealed the decision, he/she must meet all requirements for minimum overall grade by the end of the next quarter before eligibility for aid can be reinstated.

  10. Other Considerations:

    1. Withdrawals: If a student withdraws from the program, Sanford Medical Center School of Radiologic Technology policies will be followed in reference to the measurement of a student's SAP and the Tuition Refund Policy and Return to Title IV Policy will be implemented.

    2. Transfer Credits: Transfer credits are not accepted or do not take the place of any course in the 24 month program. The School of Radiologic Technology is NOT a degree granting institution; therefore credits from other institutions cannot be accepted to shorten the length of our program. When calculating the cumulative GPA, only the grades from the program courses are included.

    3. Course Incompletes: If a student does not complete a course, he/she will be dismissed from the program. Sanford Medical Center School of Radiologic Technology policies will be followed in reference to the measurement of a student's SAP and the Tuition Refund Policy and Return to Title IV Policy will be implemented.

    4. Repeat Courses: When a student fails to obtain a minimum of 80% at the end of a course, there is NO option to repeat the course in the program. The student will be dismissed from the program and Sanford Medical Center School of Radiologic Technology policies will be followed in reference to the measurement of a student's SAP and the Tuition Refund Policy and Return to Title IV Policy will be implemented.