Health & Safety Information
Drug & Alcohol-Free Workplace Policy
Sanford Medical Center is committed to maintaining an environment, which is free from the influence of illegal drugs and alcohol to protect the health and safety of patients, employees, and visitors. Annually, each student and school employee will receive this Radiologic Technology Program Drug-Free Workplace Policy, along with a copy of the Sanford Medical Center Drug & Alcohol-Free Workplace Policy. During student orientation, students will review the policies and sign a form to confirm they have reviewed and understand the policies.
Possession or illegal use of controlled substances (drugs) or alcohol while on duty or the inability to report and/or perform job duties due to the illegal use of controlled substances or alcohol is prohibited.
The Drug-Free Workplace Act of 1988 requires that a student notify the Program Director of the school of any drug- related conviction occurring in the workplace within five days of the conviction. Violations of this rule will result in automatic termination of their training without notice or accumulated benefits.
Students may be referred for drug/alcohol assessment if their performance warrants such action. Refusal to follow through with the assessment and recommended action will subject the student to termination.
Students/employees with a chemical dependency problem are encouraged to seek rehabilitation. Students/employees may confidentially seek assistance by contacting the Employee Assistance Program at (800) 383-1908 or by visiting www.vitalworklife.com. The hospital/school will grant a medical leave for up to 30 calendar days to students seeking assistance. The student's position will not be in jeopardy as long as the actions previously stated have not been violated. If such a program is accepted by the student, the student must satisfactorily participate in the program as a condition of continued program attendance.
The student is responsible for any didactic or clinical material missed during their day(s) off. Absences in excess of 10 days per year must be made up. The Program Director or Administrative Coordinator will determine the make-up days. Students will not be scheduled or allowed to make up time on holidays that are observed by Sanford Medical Center. The student's graduation will be delayed if the make-up days are not completed by the graduation date.
Students will be eligible for (1) one leave of absence for dependency treatment. Future violations of actions which were stated previously or work performance problems associated with drug or alcohol use will result in termination from the program.
Vaccination Policy/Health Requirement
For the protection of patients, students, and employees and in compliance with the South Dakota State Department of Health, documentation of the following requirements must be provided:
- Varicella immunity (history of disease or 2 doses of the vaccine)
- MMR (history of disease or 2 doses
- Current tetanus booster
- Hepatitis B vaccination with a copy of immune titer or signed declination
Documentation of vaccinations must be provided to Sanford Medical Center Employee Health Services prior to the start of the program. Students will undergo a health assessment at Employee Health Services and will have the opportunity to update or receive the required tests and immunizations at cost. In addition, a drug screen will be performed at no cost to the student.
The establishment of a thorough and effective screening procedure, in addition to education is important to insure that students are prepared for magnetic resonance safe practices. An important aspect of magnetic resonance safety is making sure that students understand:
- The risks associated with various implants, devices, and equipment
- The four MRI zones
During the first year in the Radiologic Technology Program, students are not assigned to any clinical rotations in MRI. However, because students may have potential access to the magnetic resonance environment, the program assures that students are educated on magnetic resonance safe practices for patients, selves, and others during student orientation.
During orientation, the student will:
- Receive a copy of the MRI Safety Policy (MRI – 110)
- The policy is reviewed and discussed
- Be aware of zones I - IV
- Complete Sanford Learn sc-0038 MRI Safety Video
- Complete Sanford Learn sc-0156 MRI Safety Video
During the second year in the Radiologic Technology Program, each student will be assigned to two weeks of MRI rotation. During this rotation, the student will be directly supervised by a qualified registered MRI technologist to assure patient and student safety.
Prior to this rotation, the student will:
- Review the MRI Safety Policy (MRI – 110)
- Be aware of zones I - IV
- Complete Sanford Learn sc-0038 MRI Safety Video
- Complete Sanford Learn sc-0156 MRI Safety Video
- Be thoroughly screened by the MRI personnel
Download more health and safety information below:
Satisfactory Academic Progress
Academic and Financial Aid Satisfactory Academic Progress policies are the same. All students will be evaluated under the requirements below.
- Federal and state regulations require that a recipient of financial aid makes satisfactory academic progress towards a degree, diploma, or certificate to remain eligible for financial aid. These laws also require that the standards used must be based on cumulative measure and must include all periods of a student's enrollment, regardless of whether the student received financial aid. Federal Student Aid includes Federal Pell Grant, Federal Stafford Loan (Subsidized and Unsubsidized), and Federal Plus Loans.
- The academic record of all students will be monitored to ensure compliance with the requirements specified below. Failure to meet the following standards could result in financial aid suspension of eligibility for Federal Student Aid.
- Qualitative Measure: To meet satisfactory academic standards toward a certificate, students must attend full time and must maintain a minimum of 80% in each didactic and/or clinical course. Failure to obtain a minimum of 80% as a final grade at the end of each didactic and clinical course will result in dismissal from the program. The grading system is listed below.
- A+ 4.0: 99-100%
- A 3.99: 6-98%
- A- 3.7: 94-95%
- B+ 3.3: 92-93%
- B 3.0: 89-91%
- B- 2.7: 87-88%
- C+ 2.3: 85-86%
- C 2.0: 82-84%
- C- 1.7: 80-81%
- F 0: Below 80%
- Quantitative Measure: To meet satisfactory academic standards, all students must attend full time and must complete the program within 150% of the program length. The length of the program is 24 months and the student must complete the program within 36 months of the beginning of the program. Note: If at any point it is determined that a student will not be able to finish the Radiologic Technology Program within the 150% time frame, financial aid eligibility will be suspended immediately. If suspension is the result of unusual circumstances, the student may appeal the decision.
- Students' Satisfactory Academic Progress will be reviewed at the end of each quarter (13 weeks). Students will be notified within 2 weeks (in person and a formal notice) if he/she does not make satisfactory academic progress.
- Students who fail to make satisfactory academic progress and are suspended from Academic/Financial Aid eligibility have the right to appeal based on unusual circumstances or extenuating circumstances such as: a) the death of a relative of the student, b) an injury or illness of the student, c) other special circumstances.
- Appeal Process: If a student receives a final grade of less than 80% in a course, he/she will be dismissed from the program, and there is NO option for an appeal. However, if a student is found to be ineligible for Federal Student Aid because satisfactory academic progress requirements were not met due to unusual circumstances, the student may appeal this decision to the school's Director of Financial Aid by stating – in writing – the reasons why the minimum requirements were not met and why financial aid should not be terminated. The Financial Aid Officer will review the appeal and determine whether suspending financial aid is justified. The student will be advised of the decision, in writing, within two weeks.
- Probation/Suspension of Financial Aid:If disciplinary action is taken, a student may be placed on probation or suspension of Federal Student Aid. Sanford Medical Center School of Radiologic Technology policies will be adhered to in all disciplinary actions.
- Regaining Eligibility:If a student is deemed ineligible from receiving Federal Student Aid for failure to maintain satisfactory progress and has appealed the decision, he/she must meet all requirements for minimum overall grade by the end of the next quarter before eligibility for aid can be reinstated.
- Other Considerations:
- Withdrawals: If a student withdraws from the program, Sanford Medical Center School of Radiologic Technology policies will be followed in reference to the measurement of a student's SAP and the Tuition Refund Policy and Return to Title IV Policy will be implemented.
- Transfer Credits: Transfer credits are not accepted or do not take the place of any course in the 24 month program. The School of Radiologic Technology is NOT a degree granting institution; therefore credits from other institutions cannot be accepted to shorten the length of our program. When calculating the cumulative GPA, only the grades from the program courses are included.
- Course Incompletes: If a student does not complete a course, he/she will be dismissed from the program. Sanford Medical Center School of Radiologic Technology policies will be followed in reference to the measurement of a student's SAP and the Tuition Refund Policy and Return to Title IV Policy will be implemented.
- Repeat Courses: When a student fails to obtain a minimum of 80% at the end of a course, there is NO option to repeat the course in the program. The student will be dismissed from the program and Sanford Medical Center School of Radiologic Technology policies will be followed in reference to the measurement of a student's SAP and the Tuition Refund Policy and Return to Title IV Policy will be implemented.
Copyright Infringement Policies & Sanctions
Unauthorized distribution of copyrighted material, including authorized peer-to-peer sharing, may subject students to civil and criminal liabilities.
Summary of the Civil and Criminal Penalties for Violation of Federal Copyright Laws:
Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under section 106 of the Copyright Act (Title 17 of the United States Code). These rights include the right to reproduce or distribute a copyrighted work. In the file-sharing context, downloading substantial parts of a copyrighted work without authority constitutes an infringement.
Penalties for copyright infringement include civil and criminal penalties. Anyone found liable for civil copyright infringement may be ordered to pay either actual damages or "statutory" damages affixed at not less than $750 and not more than $30,000 per work infringed. For "willful" infringement, a court may award up to $150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys' fees. For details, see Title 17, United States Code, Sections 504 and 505.
Willful copyright infringement can also result in criminal penalties, including imprisonment of up to five years and fines of up to $250,000 per offense. For more information, please see the website of the U.S. Copyright Office at www.copyright.gov.
Privacy Of Student Records / Family Education Rights And Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their educational records. (An "eligible student" under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.)
Student rights include:
1. The right to inspect and review the student's education records within 45 days after the day the Sanford Medical Center Radiologic Technology Program receives a request for access. A student should submit to the Program Director, a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected.
2. The right to request the amendment of his/her education records that the student believes is inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA.
A student who wishes to ask the school to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.
If the school decides not to amend the record as requested, the school will notify the student in writing of the decision and the student's right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to provide written consent before the Radiologic Technology Program discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
The school discloses education records without a student's prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by the Sanford Medical Center Radiologic Technology Program in an administrative, supervisory, academic, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the Sanford Medical Center Radiologic Technology Program.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the Sanford Medical Center School of Radiologic Technology to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office U.S. Department of Education
400 Maryland Avenue, SW Washington, DC 20202
For additional information, students can visit FERPA for Students at ED.Gov or www.ed.gov/policy/gen/guid/fpco/ferpa/index.html
To review or download the complete document from the Department of Education, CFR Part 99, Family Education Rights and Privacy; Final Rule from the National Archives and Records Administration of the Federal Register go to: www2.ed.gov/legislation/FedRegister/finrule/2008-4/120908a.pdf
Sanford Medical Center School of Radiologic Technology will provide a paper copy of this document upon request.
Sanford Medical Center School of Radiologic Technology Student Records will be maintained in accordance with the FERPA. The following records will be maintained in a secure and confidential location:
- Radiation monitoring report
- Didactic and Clinical Transcript
- Attendance Record
- Application for Admission